Our strategic partner operates across multiple sites, with a finance function supporting payments, accounting, reporting, and audit requirements.

Location: Ho Chi Minh City, Vietnam

Employment type: Contract (8 months)

Summary

Our strategic partner is seeking an AP Officer to handle accounts payable activities, including payment document checks, payment preparation and forecasting, month-end reporting, and audit support. The role sits within ATS – Finance and reports to the Accounting Manager.

Job Responsibilities

Payment Document Review:

• Receive and review complete supporting documents from site accountants and users for compliance with company procedures and guidelines, ensuring accuracy and timely completion.

Payments & Payment Forecasting:

• Post accurate transactions in SAP, ensuring three-way matching (PO-GR/IR-invoice) and compliance with accounting standards.
• Post invoices in the same month they are received from end users.
• Offset down payments when processing the remaining payments to vendors.
• Check overdue consignments / GR / SES and remind end users or warehouse officers to clear them for timely invoice posting.
• Keep payment lists and payment tracking lists updated with a high level of accuracy.
• Provide accurate payment forecasts for each site on time.

Reporting & Month-end Activities:

• Clear down payments for utilities, internet, tax, customs, and other applicable items.
• Process intercompany accruals.
• Confirm intercompany balances.
• Prepare the input VAT report.
• Complete reporting and month-end activities accurately and within deadlines.

AP Reporting:

• Update the FX report and submit it to Treasury.
• Update deferred payments for goods.
• Review and update the status of each down payment item monthly.
• Review and update the status of consignments / GR / SES items outstanding for more than 60 days and AP items outstanding for more than 90 days.
• Prepare a breakdown of AP days by payment term.
• Prepare the e-invoice report.
• Deliver high-quality AP reports within the required timelines.

Audit Support:

• Provide valid documents requested by internal and external auditors within the required timelines.
• Follow up and obtain 100% of year-end audit confirmation letters from intercompany entities and vendors.

Other AP Activities:

• Complete other tasks assigned by the Accounting Manager within the required timelines.
• Adapt quickly to new processes and deliver the best possible results.
• Understand the overall work of the AP team.

• Knowledge or education in Finance or Accounting.
• Experience in a comparable position at foreign companies and joint venture companies.
• Ability to communicate in spoken and written English.
• Ability to work under considerable pressure.
• Proactive, careful, accurate, and results-driven approach.
• Skills in Microsoft Office and SAP.